.PPDF File

What is a .ppdf file?

A .ppdf file is a Portable Document Format (PDF) file that has been protected with Microsoft Rights Management (RMS). RMS is a security technology that allows organizations to control who can access, edit, and print sensitive documents.

A .ppdf file contains a user's file, such as an Excel spreadsheet or PowerPoint presentation, that has been encrypted for security purposes. The file is protected as read-only, which means users cannot edit it.

How to open a .ppdf file?

To open a .ppdf file, you must have the RMS client software installed on your computer. Once the software is installed, you can double-click the .ppdf file to open it. You will be prompted to enter your username and password to authenticate yourself. If you are authorized to view the file, it will open in a PDF viewer.

Only users who have been granted permissions by the RMS administrator can open a .ppdf file. The administrator can control what actions users can perform on the file, such as printing, copying, or forwarding it.

What software can open .ppdf files?

• Foxit PhantomPDF
• Foxit Reader
• Microsoft Azure Information Protection

If you are unable to open a .ppdf file, it is likely that you do not have the RMS client software installed on your computer. You can download the RMS client software from the Microsoft website.

How to protect a PDF file with RMS?

To protect a PDF file with RMS, you can use a PDF editor that supports RMS, such as Adobe Acrobat Pro or Nitro Pro.

Here are the steps on how to protect a PDF file with RMS using Adobe Acrobat Pro:

1. Open the PDF file in Adobe Acrobat Pro.
2. Click on the Protect tab.
3. In the Secure group, click on Protect with Rights Management.
4. If this is your first time using RMS integration, enter your username and password.
5. In the RMS Security dialog, click the Add button to grant access to a user. Enter the email address of the user and assign the required level of permissions.
6. Click More to set document-level protection options like expiry and credential validation.
7. Click Finish to commit your settings.
8. In the File menu, click Save and then send the document to a user with an RMS account.

The user who receives the protected PDF file will need to have the RMS client software installed on their computer in order to open it. Once the software is installed, they will be prompted to enter their username and password to authenticate themselves. If they are authorized to view the file, it will open in a PDF viewer.

Here are some of the permissions that you can grant to users when protecting a PDF file with RMS:

• View: The user can view the document but cannot edit it.
• Edit: The user can view and edit the document.
• Print: The user can print the document.
• Copy: The user can copy the text and images from the document.
• Forward: The user can forward the document to other users.

You can also set an expiration date for the document, so that it will no longer be accessible after a certain date.

Can I open a .ppdf file in Adobe Acrobat Reader?

Yes, you can open a .ppdf file in Adobe Acrobat Reader, but you will not be able to edit it. .ppdf files are protected with Microsoft Rights Management (RMS), which prevents users from making changes to the file without authorization.

To open a .ppdf file in Adobe Acrobat Reader, double-click the file. You will be prompted to enter your username and password to authenticate yourself. If you are authorized to view the file, it will open in Adobe Acrobat Reader. You will be able to view the file, but you will not be able to edit it.

If you need to edit a .ppdf file, you will need to use a PDF editor that supports RMS, such as Adobe Acrobat Pro or Nitro Pro. These editors allow you to view and edit .ppdf files, but they also allow you to set permissions for the file, such as who can view it and what actions they can perform on it.

Can I convert a .ppdf file to another format?

Yes, you can convert a .ppdf file to another format, such as a Word document, Excel spreadsheet, or PowerPoint presentation. However, you will need to use a PDF editor that supports RMS, such as Adobe Acrobat Pro or Nitro Pro.